Senior Programme Support Associate

Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

IOM opened its first office in Türkiye in 1991 and is now one of the largest globally with over 1,000 staff in 15 different locations across the country, with the main office in Ankara, and sub-offices in Istanbul and Gaziantep. IOM Türkiye manages a portfolio of over 40 projects in the areas of migration management, emergency response, community stabilization, and resettlement. To effectively manage a large and complex programme portfolio, IOM Türkiye has established a centralized Programme Development, Strategy, and Support Unit (PDSSU) based in Ankara with additional staff in Istanbul. IOM Türkiye is therefore seeking an incumbent to support programme development and donor liaison efforts, particularly in the scope of migration management. This portfolio includes projects within the scope of assisted voluntary return, assistance for vulnerable migrants, integrated border governance, labour migration, integration, migration health, migration, environment and climate change, counter migrant smuggling, and employability.

Under the overall supervision of the Senior Programme Coordinator (Dev&Rep) and Senior National Programme Development Officer, and the direct supervision of the National Programme Support Officer, the successful candidate will support the PDSSU by facilitating procedures related to partnership strategies, programme development, and donor liaison.

Responsibilities

1. Support the organization’s project development actions by maintaining regular contact with donor counterparts and by developing, reviewing, and submitting project proposals, concept notes, appeals, as well as MoUs, Special Conditions and other types of contracts.

    

2. Contribute to and coordinate timely and accurate preparation and dissemination of reports including monthly, interim, and final reports for donors based on program objectives, work plans, and timelines set by project agreements.

    

3. Contribute to periodic and activity-specific reports from the Mission, Regional, and Headquarters, such as the IQ, Bi-monthly Mission report, etc., as may be required.

    

4. Contribute to, and coordinate, Mission strategies, programme strategies and methodologies through a consultative process with senior management and program staff, for distribution to donors, government, partners, other UN agencies and stakeholders.

    

5. Research, draft, and present any other documents necessary for project development, reporting, and donor liaison purposes.

    

6. Maintain contact with potential donors and provide support to programme coordinators and project managers in the preparation of meetings and other consultations with donors, including the preparation of notes, briefs and other materials.

    

7. Within the scope of project development and reporting, liaise with relevant authorities, United Nations agencies, non-governmental organizations, and other stakeholders and coordinate with key partners, particularly the Government of Türkiye focal points, to ensure proactive coordination, monitoring and facilitation of IOM’s programming.

    

8. Take part in planning organizing and coordinating the Programme Development, Strategy, and Support Unit Work Plan including development and updating of project-related data in IOM’s portals and internal reporting matrices, including PRIMA.

    

9. Provide support to program management for the preparation of high quality and timely project proposals and concept notes, including the consolidation, editing and revision of submissions to ensure the quality and relevance of all products aimed for external audiences;

    

10. Assist the coordination of the relationships with key partners, particularly Turkish government focal points, and ensure the proactive coordination, monitoring and facilitation of IOM’s programming;

     

11. Provide technical support to the PDSSU and other senior managers in the preparation of meetings and other

    consultations with donors, including the preparation of notes, briefs and other   materials; 

     

12. Provide updates on donor profiles and donor intelligence;

     

13. Identify opportunities to secure traditional and non-traditional resources including funding through the European Union Instrument for Pre- Accession Assistance;

     

14. Share knowledge and enhance organizational effectiveness through the development and use of templates, tips, mechanisms and guidelines to support resource mobilization and programme development;

     

15. Guide and train staff in project development and reporting under the rules and regulations provided in the IOM Project Handbook, as well as adapt these trainings in Turkish language and operational context to develop capacity of local partners such as Government of Türkiye and NGO personnel.

     

16. Assist in drafting and editing reports for donors and the Country Office (CO) in English.

     

17. Maintain a thorough understanding of IOM Türkiye-implemented programs, projects and activities, general and specific donor requirements;

     

18. Keep accurate and pertinent records of all correspondence, project development and reporting files, and other Project Development and Reporting-related information;

     

19. Undertake duty travel within Türkiye as required.

     

20. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in English, Politics, International Relations or a related field from an accredited academic institution, with four years of relevant professional experience; or

• Completed high school degree from an accredited academic institution, with six years of relevant professional experience.

   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Excellent command of English;

   

• Proven experience in working, editing and writing documents in English;

   

• Proven experience working in the field of resource mobilization or project development;

   

• Experience in, technical writing and editing, preferably in the international development/humanitarian sector; working knowledge of donor liaison and project development an asset;

   

• Experience in design and facilitation of training/educational events.

Skills

• Proven strong organizational skills and practical experience of how to multi-task, prioritize and work independently.

   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Turkish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies